We are seeking a dedicated and organized ๐ผ๐๐ข๐๐ฃ๐๐จ๐ฉ๐ง๐๐ฉ๐๐ค๐ฃ๐ผ๐จ๐จ๐๐จ๐ฉ๐๐ฃ๐ฉ to provide comprehensive administrative and coordination support. The ideal candidate will handle correspondence, manage filing and documentation systems, assist in scheduling and meeting preparations, and coordinate with instructors and examiners to ensure smooth training and examination operations.
Duties and Responsibilities
- Reading and routing incoming mail, composing and typing routine correspondence, answering and screening supervisorโs telephone calls, and arranging conference calls
- Organizing and maintaining the file system and ensuring that the archiving is in compliance with the set procedures
- Maintaining all supervisorโs correspondence filing and concentrating and following up on pending issues
- Preparing records such as agenda, notices, minutes, and resolutions for supervisorโs meetings
- Coordinate with the instructors and training manager for material updates according to the received quality directives and updates from the manufacturer
- Coordinate with the examiners and exam manager for creating the question banks and provide the needed logistics for the examination process.
- Issuing certificates for training course completion and archived the valid ones in the course files.
- Completing the course closure checklist in order to ensure proper control of the training courses conducted.
Qualifications
๐ฃ๐ฟ๐ผ๐ณ๐ฒ๐๐๐ถ๐ผ๐ป๐ฎ๐น๐๐ป๐ผ๐๐น๐ฒ๐ฑ๐ด๐ฒ:
- Filing, organizing, โฆ.etc
- Proficiency in both Arabic and English languages
๐ฆ๐ธ๐ถ๐น๐น๐ & ๐๐ฏ๐ถ๐น๐ถ๐๐ถ๐ฒ๐:
- Communication skills
- Accuracy and Thoroughness
- Typing Skills
- Working under pressure
- Computer skills especially in Microsoft Office
- Follow-up skills
- Coordination skills
๐ฃ๐ฒ๐ฟ๐๐ผ๐ป๐ฎ๐น๐๐ต๐ฎ๐ฟ๐ฎ๐ฐ๐๐ฒ๐ฟ๐ถ๐๐๐ถ๐ฐ๐:
- Flexibility and Adaptability
- Dedicated to the Companyโs Goals
- Trustworthy, honest and dedicated
Closing Date
Location
Administration Assistant โ Female